Retention Schedule, Financial Resources > Records Management at the McGill University Archives

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3. Financial Resources
Rule No.	Records Series
3.001	Budget Submissions - Quebec
3.002	Travel Expense Reports
3.003	Budget Files
3.004	Financial Statements (principal record)
3.005	Financial Statements (secondary record)
3.006	Financial Statements - Working Papers
3.007	Audit Reports (principal record)
3.008	Audit Reports (secondary record)
3.009	Estates and Trusts: Financial Papers
3.010	Investment Reports
3.011	Accounts Receivable - Aging Reports
3.012	Income Tax Slips (T4 and TP4)
3.013	Unemployment Insurance Separation Certificates
3.014	Salary Policy Worksheets
3.015	Pay Cheque Counterfoils and Void Cheques
3.016	Pay Cheque Registers
3.017	Payroll Requisition Sheets (principal record)
3.018	Payroll Requisition Sheets (secondary record)
3.019	Orders for McGill Publications
3.020	Journal Vouchers (secondary record)
3.021	Telephone Billings
3.022	Purchase Orders
3.023	Freight Vouchers
3.024	Courier Invoices
3.025	Purchase Requisition Stubs
3.026	Canada and Quebec Savings Bonds - Application and Signature Cards
3.027	Capital Grants (Quebec) - Claims
3.028	Accounts Receivable Files - Arranged by Name of Client
3.029	Federal and Provincial Tax Exemption Forms
3.030	Statistics Canada - Annual Reports
3.031	Accounts Receivable Invoices
3.032	Royal Victoria Hospital Billings
3.033	Bank Statements and Reconciliations
3.034	Special Funds Ledger
3.035	Internal Billings and Work Orders (principal record)
3.036	Internal Billings and Work Orders (secondary record)
3.037	Journal Entries
3.038	Batch Control Journals
3.039	Cheque Registers
3.040	Cheques and Foreign Drafts
3.041	Faculty Club Chits (numbered)
3.042	Purchase Orders (requisitions)
3.043	Cancelled Cheques
3.044	Encumbrance and Budget Vouchers
3.045	Returned Cheques
3.046	General Ledgers
3.047	General Deduction Registers
3.048	Staff Mortgages - Amortization Schedules
3.049	Accounts Payable and other Vouchers - Coded Numerically
3.050	Accounts Payable and Other Vouchers - Coded Alphabetically
3.051	Publishers' Statements and Reconciliations
3.052	Travel Agencies' Logs
3.053	Cash Journals
3.054	Investments: Financial Papers
3.055	Utilities Bills
3.056	Accounts Receivable - Staff Mortgages Ledgers
3.057	Long Distance Phone Calls - Listings (principal record)
3.058	Long Distance Phone Calls - Listings (secondary record)
3.059	Cheque Vouchers
3.060	Special Funds Files (principal record)
3.061	Special Funds Files (secondary record)
3.062	Travel, Salary and other Advances - Listings
3.063	Monthly Statements - by Unit (principal record)
3.064	Monthly Statements - by Unit (secondary record)
3.065	Student Fee Receipts
3.066	Audit Trail Reports
3.067	Student Fee Refunds
3.068	Donation Receipts
3.069	Donation Solicitation Cards
3.070	Petty Cash Reimbursement Files (principal record)
3.071	Petty Cash Reimbursement Files (secondary record)
3.072	Budget Files: Change Forms and Working Papers (principal record)
3.073	Budget Files: Change Forms and Working Papers (secondary record)
3.074	Student Loan Files
3.075	Cash Receipts
3.076	Cashier's Daily Balance Sheets
3.077	Student Tuition - Closed Collection Files
3.078	Tuition Fee - Tax Receipts
3.079	Donation Computer Listings
3.080	Fee Transactions Listings (principal record)
3.081	Fee Transactions Listings (secondary record)
3.082	Foreign Currency Deposits
3.083	Budget and Payroll Files
3.084	Pension Plan Annual Reports
3.085	Accounting Files
3.086	Budgets (approved): Opening and Closing - by Unit
3.087	Reconciliations - Travel Expense Reports, Holiday and other Advances
3.088	United States Public Health Grants Files
3.089	American Express Files - Statements
3.090	Reconciliations - Work Orders
3.091	Applications for Budgets - by Unit
3.092	Applications for Budgets and Draught Budgets
3.093	American Express Files
3.094	Monthly Catering Files
3.095	Medical Insurance Claims Paid
3.096	Taxable Benefits Listings
3.097	Standing Orders (supplies)
3.098	Statement Heading Files - Transactions, Listings
3.099	Inventories - Stationary Stores
3.100	Pension Plan Financial Transactions - Working Papers
3.101	Budget Planning Files
3.102	Exam Fees
3.103	Operator Logs
3.104	Library Fines Files
3.105	Endowments: Financial Papers
3.106	Staff Bursaries Applications
3.107	Inter-University Tuition Fees - Statements, Receipts & Transfer Forms
3.108	Bank Deposits
3.109	Bookstore Inventories
3.110	Cash Journal - Backup Envelopes
3.111	Customs Files
3.112	Estimates and Quotations
3.113	Journal Vouchers (principal record)
3.114	Financial Assistance for Special Projects: Student Requests
3.115	Student Billings - Health Service
3.116	Quebec Budget Grants Files
3.117	External Billings (including PCards)

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